You are planning your next major business transformation – the move to SAP S/4HANA. This will simplify your IT landscape and move your business to become an Intelligent Enterprise with a single, powerful system built on SAP’s advanced in-memory computing platform, SAP HANA. The benefits of making the move are clear, your focus now is on finding the most efficient and strategic way to move forward. Specifically, you are thinking about the data – what data management strategies are available to not only streamline the migration, but also manage the long-term data-related costs and risks.
While sizing the move, you realize you have over 10 years of unarchived data. You have never seen the need to archive the data –the organization may need access. However, this is a great time to rethink why you are holding onto all that data and consider whether it is a good time to purge and archive some of the data that has reached its end of life.
By archiving data that is no longer in use, you can significantly reduce the data volume that needs to make the move to SAP S/4HANA. That means also reducing the scope, complexity and total cost of your SAP S/4HANA migration project as well as saving on hardware and SAP HANA licensing costs by optimizing your footprint. And you don’t need to wait for your SAP S/4HANA project to do this. By starting now, you can realize TCO (Total Cost of Ownership) benefits straight away. After the move to SAP S/4HANA is complete, you can take the savings one step further by decommissioning the SAP and non-SAP applications that were left behind, simplifying your overall system landscape and reducing your long-term administration and maintenance costs.
SAP Information Lifecycle Management (ILM) can give you a comprehensive approach to archiving data and shutting down both SAP and non-SAP legacy systems, consolidating the data into a significantly compressed retention warehouse. Native SAP system integration along with value-add data storage and loading capabilities speeds up implementation timelines. And, SAP ILM gives you on-demand data access and reporting options to view historic data even after the original system has been shut down.
What about your future, anticipated data volumes? How can you control data growth to keep hardware, system and maintenance costs stable and optimized? Once you have made the move, control your data footprint by managing the information lifecycle. Not only that, proper retention management helps to ensure data protection and privacy compliance. For example, the EU GDPR says that personal data must be deleted when there is no longer a legitimate business purpose to process it (even just storing it counts as “processing”).
SAP ILM supports the complete information lifecycle – from creation to retention to destruction. You can define rules and polices reflecting where data is stored, how long data is retained and when data can be destroyed. Manage your data volumes while keeping the complete business context intact, securely moving outdated data into long-term, less expensive storage and providing access to archived data in a convenient and controlled way. The use of native SAP integration, optimized data compression and automated, rule-based retention management allows you to establish an effective and efficient data management strategy that optimizes your SAP S/4HANA investment and helps to ensure regulatory compliance for your business.
All in all, increase the overall value of your SAP S/4HANA system and decease the total cost of ownership (TCO) by letting go of data and systems that have outlived their purpose and are no longer required. Then, continue to maintain high standards with automated archiving and data retention policies. Data has a lifecycle, respect it or pay the price.
Credit: Corrie Brague
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